A company with 500 employees can spend 30,000 hours a year looking for meeting rooms. This is the equivalent of 15 full-time jobs and just one example of the friction and hidden costs we can help with. Click 'Read on'.
For example. Your current system may tell you that a meeting room is booked but will it tell you if it was actually used, if it’s actually in use, how many people are using it or how many minutes they were in the room for? If a 10 person meeting room is only ever used by 6 people it will be more efficient to re-plan the floor space to a 6 person room plus a separate 4 person room, or a collaboration area, or storage.
Click to watch
We can also apply the same solution to provide instant, real-time data. For example, the meeting room is booked but is it actually being used? If not it can be automatically released and made available for others to book and use.
Ricoh can deploy a number of workplace management software applications including some from our best of breed solution partners.
These include an integrated workplace management system supplied as a modular solution so customers only pay for the elements they need, or can start with two and add other modules as their needs change.
The single platform works for multiple workplace requirements and there are mobile apps to support employees managing and reserving space, checking-in, checking-out while on the go.
Managing your space efficiently has always been key to creating the optimal office.
Cut down on waste
Improves communication and engagement
Reduce costs
Maximise capacity
Addresses the challenge of frequent moves and changes
Keeps employees protected
Employers now have a responsibility to show they are keeping employees as safe as possible and maintain adequate space between active workstations.
Allocate desks to individuals, close down desks not to be used, allow staff to book a desk for the day
Click to play
Floorplan design, moves & changes, adjust capacity, multiple booking scenarios, not just for desks – apply to other spaces and resources
Working with Ricoh you can transition to the new demands on office space, communal areas, manage desk allocations, desk booking, measure and manage occupancy along within-depth reporting, sensor integration and internal communication.
A solution to optimise the entire workplace
Occupancy and usage insights.
Traceability insights.
Set policy, communicate and automate
Work with Ricoh:
We have other software solutions that can address visitor management, catering requests, service tickets, car park space reservations or other asset management needs. These can be supplied with an ‘Enterprise’ licence model agreement or a lighter ‘Screen-only’ option for smaller clients.
A global support model for international coverage
Manufactured screen with integrated RFID authentication
Space optimisation via digital sensors
A Smart Mobile App for your Apple or Android device
Detailed analytics
A company with 500 employees can spend 30,000 hours a year looking for meeting rooms. This is the equivalent of 15 full-time jobs and just one example of the friction that exists within offices around the country.
This is a huge hidden cost that does not appear as an expense but manifests itself in frustration and lost motivation that makes employees less eager to collaborate with colleagues and partners.
Just find a room or space or book it for specific date / time.
Find and book workspace for the day
locate and contact fellow employees
Locate the nearest suitable office equipment
Report faults and visualise out of service equipment
A statistical dashboard
We only recommend the most appropriate solution for our customers once we’ve fully understood their particular issues.
This is a brief introduction about to integrated workplace solutions. We only recommend the most appropriate solution for our customers once we’ve fully understood their particular issues.
Through API (Application Programming Interface) we can integrate solutions with customers own applications.
