Flexible working frustrations

One-third of employees say their work setup hinders their productivity

35% of employees would reconsider leaving their job if they had better flexible arrangements

Flexible working frustrations

Today's diverse workforces expect flexible, modern workplaces that are easy to use and which can adapt to their preferred working style. Companies that provide an environment which exceeds employee expectations for ease of use, adaptability, and productivity attract and retain the best talent.

However, research* conducted by Ricoh reveals a significant gap between employee expectations of workplace technology and what employers currently provide. Far too often, employees face friction with even the most simple tasks, such as booking a meeting room.

When workplace facilities such as meeting rooms, desk booking, parking, and even catering are provided through a single, easy-to-use application, creates a more fulfilling experience for employees.

Equally, access to granular data and insights about all aspects of the workplace and its usage is increasingly important as it enables organisations to better plan for workspace efficiency and comfort, cost reductions, and potential office rationalisation.

In this guide, we explain the key benefits of adopting a workplace experience platform, how it can deliver efficiencies in your business, and how to get started.

* Ricoh Europe's 2024 research on fulfilment through work.

The platform empowers employees to plan and simplify their workday, wherever they are, via a simple application or even a mobile app. They can perform various actions, from booking a desk or a meeting room to managing their visitors, locating colleagues and meeting spaces, and even getting useful information through digital signage.

At the same time, it provides access to detailed analytics and reports that indicate how the office space is being used. This insight enables the business to optimise office spaces and policies, contribute to achieving ESG targets, and make informed decisions, such as rationalising real estate.

Workplace Experience
Platform: Definition

A workplace experience platform integrates various office and workplace technology, processes, capabilities or modules, into a centralised view of your entire estate. This enables businesses to support and streamline all aspects of an employee's or visitor's interaction with the office environment.