Step 3: Enhancing security
Print is a crucial part of your business. You need to be able to trust that it is safe, stable and secure.
From frequent office use to full-blown cyber-attacks, there are a multitude of things that could potentially affect a business’s office print.
That’s why leading suppliers all work incredibly hard to ensure that their devices can deliver a consistent and quality service.
It’s all about protecting your data, promoting productivity and providing absolute peace of mind.
So, let’s look at some of the key things to watch out for when it comes to office print security.
Top Tip: Your printers store data just like a computer. Does your provider have processes and procedures - such as a Security Cleansing Service - to make sure it doesn’t get into the wrong hands?
When it comes to protecting your data and people, there are three things to keep in mind:
User securityLook after your people by providing an office print solution that protects them. Especially on devices that are accessed by many different employees. Features like user authentication, which keeps sensitive documents private from unauthorised eyes, are a great way to ensure this.
Business securityBusinesses are a hive of activity – and there are bound to be mistakes every now and again due to human error. An office print solution can help avoid this by automating tedious business-critical tasks in a secure and confidential way.
Cyber securityJust like your computers, printers store data. And this data is vulnerable to advanced cyber-attacks. Print solutions that incorporate automatic updates and are backed by 24/7 remote device monitoring are crucial in your line of defence.
Different print partners have different methods for ensuring the security of your print devices. We highly recommend you browse the market for one that matches your business’s values.
Choosing a collaborative partner, who will work with you to provide both your business and people the training and insight required to get the most out of any device, is crucial to ensuring the security of your organisation.
A quick and easy way to evaluate a partner’s proficiency in the realm of security is third-party accreditations. Here’s a couple to look out for:
IEEE 2600A standard that defines the minimum requirements for features on devices that demand a high level of document security.
ISO 27001A certification that demonstrates that a partner meets international standards of best practice for an information security management system (ISMS).
