Your office print solution is no longer just a tool. It’s a hub of productivity that supports your entire business. Every office needs one, so make sure it’s the right one.
As one of the mainstays of office life – accessed regularly by your people from across your organisation – you need your printers to be effective, efficient and reliable.
And it’s not just about printing documents. The nature of modern-day print solutions is that they can manage and automate a multitude of business-critical processes, enabling your staff to spend their time more effectively.
While this may make them sound complex, leading suppliers design their products with simplicity in mind. It’s all about identifying the specific benefits your business requires, finding the print devices that deliver those benefits and then working closely with a partner to fully utilise them.
So, what kind of benefits are we talking about? In the section we’ll uncover just what new print devices can do.
Top Tip: You can now connect office printers to external cloud services such as Dropbox, Google Drive and Office 365, enabling you to work smarter and increase productivity.
There are a lot of features that you should expect as standard as part of your package with any potential partner.
Because the best print solutions are centralised hubs accessed by multiple users – rather than a large fleet of individual printers for individual people– you need to ensure you choose one that is both reliable and backed up by 24/7 support.
You should also expect a large degree of customisation through easy-to-use touch screen functionalities and one-touch apps.
And you should expect to receive devices with the performance capabilities your business requires – including quick start-ups and quick processes with a high-quality finish.
The last few years have seen a huge rise in the use of cloud storage across multiple industries. It’s quick and secure and reduces the possibility of human error.
Digital transformation is no simple task, but it is made much easier through the modern-day technologies present in new office print solutions.
As you search for the right device for your business, keep an eye out for those with the functionality for cloud integration. They’ll allow your people to scan documents directly into your systems safely and securely, with full accountability and total compliance when it comes to data protection laws – making for a lot less paperwork for your employees to deal with!
You should also look out for devices that incorporate mobile and guest printing. This creates a secure way for multiple users to print from multiple locations – a function that scales from SMBs all the way to huge enterprises.
Technology is advancing all the time. Not just with office print but across the board in every industry. It’s what makes digital transformation an ongoing process, not just a one-off investment.
That means that with some print devices you may buy, within a few years there’s a good chance they’ll be out of date or incapable of incorporating new ways of working.
But not if you choose the right devices. Look out for an office print solution that automatically updates itself with new features, applications and upgrades. This will extend the life of your printer considerably, allow you to adapt to new agile ways of working and give your people the best support possible.
No matter which devices you choose, you’re only going to get the most out of them if you work alongside a proactive partner who helps your business integrate them – alongside any new technology.
Find a partner who shares your values when it comes to productivity, and you’ll be able to empower your people to achieve their best work.
