Introduction

Most printers are very comfortable buying print equipment; they do that every year or two. They are less comfortable buying software – especially Print MIS systems, which are meant to be in place for 15-20 years. Changing MIS systems is a significant decision affecting every aspect of your operation, so it is something you don’t want to do frequently. It is important to go about it the right way.

Avanti has been involved in Print MIS buying decisions every day for over 34 years, and we have compiled our expertise into some tips to help you navigate the Print MIS selection process and reduce your anxiety. Our goal is to help guide you on making the best decision for your print shop – whatever that may be.

Why change Print MIS systems

Companies invest in Print MIS systems for a variety of reasons. Here are the top ones we see:

Streamline and automate workflow
Improve efficiency
Increase capacity
Minimize waste
Reduce turnaround time
Enhance business intelligence

The process of buying a Print MIS will impact your entire business for many years to come, so it should be well planned, thoroughly thought through, and backed by a process. Buying a Print MIS is about more than purchasing some software. You have an opportunity to look at how you run your business and to make changes where needed rather than merely automating what you do today. Switching Print MIS systems is more than a purchase decision – it involves change management.

Avanti has devised a structured Print MIS selection process designed to help you evaluate your business needs, identify your goals, pinpoint what software you need, and set realistic expectations for implementation.

This eBook will guide you through the following eight selection process steps:

Understand your needs

List your key objectives and desired results

Build an evaluation team with a plan

Determine your budget

Prioritize and verify essential capabilities

Scope software integration needs

Evaluate the implementation process

Select a vendor partner

Bear in mind that you are embarking on a complex decision process. Review the entire, eight-step process before you begin. Then, we recommend going through the eight steps in order, although you may need to revisit some as your knowledge grows.