How does it work?

Six steps, limitless possibilities

Read on to find out more about each step...

How accounts payable automation works

1. Intelligent capture: Captures financial and accounting documents from digital or paper sources (via email, scan or drag-and-drop), and extract automatically key data such as company name or invoice amount using advanced recognition software, making it easy for accounting to streamline all incoming invoices and minimising manual data entry.

2. Data validation: Allows for automatic checks for errors and duplicates, saving time and ensuring accuracy. Built-in machine learning means that the solution is capable of predictive routing based on historical data, further minimising manual input and inaccuracies.

3. Automated workflows: Allows teams to automate task assignments such as reviews, approvals, escalations, and other finance-specific tasks, allowing for a smoother, efficient process with end-to-end control. The solution also allows organisations to build customisable approval workflows to streamline complex financial transactions while enabling quality control.

4. Post booking data into your accounting system: Thanks to an integration, the data is automatically exported, avoiding duplicate entries and ensuring teams have full visibility of transactions, regardless of the system they are using.

5. Anywhere, anytime access: Allows teams to view the documents they need from any device, including smartphones. Check-in/ check-out document version management ensures that only the most recent documents are referenced, and every business transaction can be tracked without gap, in no time.

6. Secure, centralised archiving: Provides secure access to current and historical documents, ensuring regulatory compliance and speeding up audit preparation. It also protects sensitive information with advanced security features, including access control and data encryption. Any regulation changes automatically trigger software updates in the cloud to ensure peace of mind.