ENHANCING PRODUCTIVITY
AND ALLEVIATING
ADMINISTRATIVE BURDENS

ENHANCING PRODUCTIVITY AND ALLEVIATING ADMINISTRATIVE BURDENS

Heavy administrative burdens are
embedded into many organisations as
a result of manual processes and inconsistent systems. The load is exacerbated by compliance-driven
pressures as the regulatory landscape
rapidly evolves.

THE CHALLENGE OF MANUAL
DOCUMENT HANDLING

Documents managed manually and across different systems hinder information-sharing in businesses. 42% of knowledge workers admitted that paper-based workflows make their daily tasks less efficient, costlier and less productive.¹

Manual invoicing is an example of how human processing increases the admin burden on businesses. In accounting teams, the average time it takes for an invoice to be
processed without automation is 8.8 days. While one
in 20 invoices are misclassified as a result of doing
things manually.²

EMBRACING AUTOMATION

Automated document handling helps businesses to improve compliance, security and access to information. This is an essential consideration for growing businesses who wish to maintain quality and output across multiple locations or teams. It allows businesses to standardise processes and ensure that customers receive consistent levels of service and efficiency, boosting trust amongst
key stakeholders and providing favourable conditions
for continued growth.

46%

OF WORKERS
SAY HANDLING DOCUMENTS IS LESS EFFICIENT¹

CUSTOMER SUCCESS STORY

Frisk Utvikling provides occupational health training and advice on behalf of the Norwegian Government, which involves the processing of sensitive data. But as systems proliferated, costs soared and security and compliance risks grew. Ricoh helped Frisk to digitalise its document handling processes and optimise cloud storage – cutting costs and streamlining systems while maintaining GDPR-compliance.

Previously, the administration, maintenance, and human resources support for each server cost us 50,000 Kroner annually. Ricoh Smart Integration is around one-tenth of this cost, easier to manage, offers enhanced capabilities, and delivers greater data security than before.”

Bjørn Bellaris,
Digital Solutions Leader at Frisk Utvikling