Outbound mail

How to reduce outbound mail costs while supporting hybrid workers

How to reduce outbound mail costs
while supporting hybrid workers

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Outbound mail needs to move with the times. As hybrid working models become more entrenched, businesses must find ways to modernise systems and processes. In doing so, they can realise cost savings and reduce data security risks.

Historically, your organisation has had to invest in headcount and analogue equipment to manage mail volumes, along with manual processes that were inefficient and made it difficult to optimise costs. Today, thanks to technology advances and new operational approaches, there are better ways to manage outbound mail.

A managed service that draws on these improvements gives visibility of costs and service efficiency, makes managing outbound mail streams easier, and supports hybrid working throughout your organisation.

Ideal Outcomes

Your outbound mail processes make use of the latest digital technology and expertise to optimise efficiency and costs. Your workforce can utilise the outbound service seamlessly, without needing to be in the office. You have transparency of costs and performance.

A managed outbound mail service can deliver the following outcomes:

Consistent savings for the business

That financial burden is reduced through optimisation of systems and processes. That costs are transparent, and are minimised for greatest business gain.

Demonstrable value for money from your service provider

That my outbound mail service provider helps bring efficiency to the business, and can be trusted to deliver on their service commitments. That clear dashboards highlight performance metrics in support of service level agreements. That value for money is clearly demonstrated on a continuous basis.

A managed print facility can make the smartest possible use of a key resource: its employees. You can be certain that staff will be well-trained and motivated, knowledgeable about their field and striving to get the best results from every job that they work on.

The right business process service supplier can achieve these outcomes for you, with a committed focus on the following:

Robust control of costs

Cost improvements can come in many different ways. One of these is ensuring that your organisation benefits from the preferential Royal Mail rates that it is entitled to. Beyond this, a managed outbound mail service removes big capital investments in equipment (freeing cashflow for other activity), and enables staff utilisation to be rationalised. Reporting can be automated, cost projections simplified and cost analysis more sophisticated and insightful.

Facility and Procurement Managers - how efficient is your outbound mail process?

We’re helping our customers to ensure their processes are optimised and secure, with preferential Royal Mail rates and GDPR compliance, we can help you do the same.

Measurable ROI, efficiencies and compliance

You will know exactly what you are spending on mail, even with hybrid working practices meaning your workforce is dispersed. Employees can generate brand- and GDPR-compliant mail from anywhere and send it into the mail stream with the press of a button. You will have immediate transparency and traceability of the governance of all outbound mail.

Looking to reduce outbound mail costs
while supporting hybrid workers?

Collaborate with a trusted partner for greater success

Ricoh has been successfully solving business technology
problems for more than 85 years.

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