Digital Print

How to automate your digital print and show value for money

How to automate your digital print
and show value for money

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Outsourcing management of your digital print changes the game completely. Rather than paying for the latest technology or paying commercial print rates, it simply becomes part of a monthly management fee.

Businesses can approach outsourcing their printing in two ways: they can hand over control of their in-house print room to a managed service provider; or they can outsource the fulfilment of the print to a business process service provider with its own print facility. Very often, the same business process outsourcing provider can supply both of these options to meet customer needs.

Managed correctly, an in-house print or reprographic service can deliver a critical service to your workforce. It can create high quality output on demand, and on budget, providing far greater value for money when compared to sourcing print from the commercial market.

However, businesses are often reluctant to invest in the latest technology and expert staff that allow in-house print and repro facilities to stay ahead of the game. They fear escalating costs and inefficiency. Although there should be no danger of this happening to a managed in-house print facility, outsourcing the fulfilment of the print entirely removes all such concerns. However, the business must also ensure that the provider they choose is reliable and well-enough invested in technology to deliver the necessary volumes of high-quality digital print at competitive/preferential prices.

Ideal Outcomes

Print is critical to business continuity, but in an ideal world, you don’t want to have to spend too much time thinking about the efficiency of your in-house print or repro facility, or the prices you are paying to a commercial print supplier.

So you need peace of mind.
You need to know that it’s in good hands, and that these outcomes are being realised:

Your print is being produced by a high-quality print operation

That whether produced in-house or outsourced, the print operation’s equipment is up-to-date and being utilised correctly, that service level agreements (SLAs) are being met, that processes are efficient and secure, and that print staff are alive to opportunities brought about by technological advances.

Getting value for money from your supplier

That costs and fees are transparent and understood at the outset, that performance monitoring is continuous and accurate, that your supplier is acting as a trusted partner in keeping you abreast of challenges and opportunities.

Staff are engaged and motivated

Whether in-house or outsourced, that print room employees are professional and are experts in their field, that organisation and processes unshackle them to deliver highest value, and that they are motivated to adhere to the highest standards of quality and service.

Your business is resilient and you can plan for the future

That the onsite print facility is adding value, not acting as a drain on the organisation’s business strength; that print costs are structured in a way that suits the business, with no hidden shocks; that risk has been reduced and is being managed.

The right business process service supplier can achieve all these outcomes for you, with a committed focus on the following:

Robust cost control
and measurable ROI

Outsourcing the management of your print enables you to gain greater transparency and visibility of print costs, and to ensure that tight cost controls are put in place and adhered to. With pre-agreed management fees, SLAs and regular performance assessments you can be confident that your print spend is as cost effective as can be. Usage of new technology can be tracked to highlight its contribution to the effectiveness of your print and the value it brings to the business.

Procurement and Finance Leaders - how are you addressing increasing costs?

We’re helping our customers to create high performing print rooms which demonstrate robust cost control and a measurable ROI, and we can help you to do the same.

A professionally managed print room can capably look after the day-to-day response to the business’s needs.

Embracing automation and the latest technology to maximise value

Both your in-house print room or outsourced print supplier should seek efficiencies through automated processes to replace repetitive and labour-intensive tasks. This allows them to produce more print, more cheaply and with reduced risk of mistakes that cause waste or bottlenecks or reflect badly on your brand.

Ricoh has been successfully solving business technology problems for more than 85 years. We’re helping our customers to create high quality print with robust cost control and a measurable ROI, and we can help you to do the same.

An in-house print room professionally managed by Ricoh can capably look after the day-to-day response to the business’s needs. Alternatively, our own high-tech digital print facility is also able to fulfil outsourced print requirements quickly and to the highest standards.

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